Privacy Policy 

1. Information We Collect

A. Personal Information: We may collect personal information that you voluntarily provide, including:

  • Name

  • Email address

  • Phone number

  • Practice or company name

  • Any information submitted through contact forms, email inquiries, or service requests

B. Non-Personal Information: We may automatically collect certain information, such as:

  • IP address

  • Browser type

  • Device type and operating system

  • Pages visited and time spent on the website

  • Referring URLs

This information is used to analyze trends, administer the site, and improve user experience.

2. How We Use Your Information

We use collected information to:

  • Respond to inquiries and communicate with you

  • Provide, operate, and improve our services

  • Schedule consultations or service discussions

  • Maintain website functionality and security

  • Comply with legal and regulatory requirements

AA Revenue Cycle does not sell, rent, or trade personal information.

3. Healthcare Information & HIPAA Compliance

AA Revenue Cycle provides medical billing and revenue cycle management services to healthcare providers.

Any Protected Health Information (PHI) received through a client relationship is handled in strict compliance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable state laws. PHI is:

  • Used solely for contracted business purposes

  • Accessed only by authorized personnel

  • Protected through appropriate administrative, technical, and physical safeguards

⚠ Please do not submit PHI through our public website contact forms.

4. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to enhance functionality and analyze site usage. Cookies help us understand visitor behavior and improve content.

You may disable cookies through your browser settings; however, some website features may not function properly.

5. Information Sharing & Disclosure

We may share information:

  • With trusted third-party service providers who assist with website hosting, analytics, or communications (under confidentiality obligations)

  • When required by law, regulation, or legal process

  • To protect the rights, safety, or property of AA Revenue Cycle or others

We do not knowingly share personal information for marketing purposes without consent.

6. Data Security

We implement reasonable and appropriate security measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. While we strive to protect your information, no method of transmission over the internet is completely secure.

7. Your Privacy Rights (U.S. – CCPA/CPRA)

If you are a California resident, you have the right to:

  • Know what personal information we collect and how it is used

  • Request access to your personal information

  • Request deletion of your personal information

  • Opt out of the sale or sharing of personal information (AA Revenue Cycle does not sell personal data)

You will not be discriminated against for exercising your privacy rights.

We process personal data only when there is a lawful basis, such as consent, contractual necessity, or legal obligation.

8. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements.

9. Third-Party Links

Our website may contain links to third-party websites. AA Revenue Cycle is not responsible for the privacy practices, content, or security of external sites. We encourage you to review their privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date. Continued use of the website constitutes acceptance of the revised policy.

12. Contact Information

If you have questions about this Privacy Policy or your personal information, please contact:

AA Revenue Cycle
📧 Email: info@aarevenuecycle.com

13. Terms & Conditions Reference

This Privacy Policy should be read in conjunction with our Terms and Conditions, which govern your use of the website and services.

 
 

 

We pride ourselves on our adaptability and commitment to excellence in every aspect of our service. Explore what we have to offer and how we can contribute to your success.

Accessibility Statement

AA Revenue Cycle Accessibility Statement

Effective Date: 01/01/2026

 

At AA Revenue Cycle, we are committed to making our website accessible to everyone, including individuals with disabilities. We strive to provide a digital experience that is easy to navigate, understandable, and usable for all visitors.

Measures to Support Accessibility

We are continually working to improve accessibility by:

  • Following Web Content Accessibility Guidelines (WCAG) 2.1 standards wherever possible.

  • Ensuring content is readable, with clear fonts, colors, and layouts

  • Providing alternative text for images and other non-text content

  • Making forms and interactive elements accessible to keyboard navigation and screen readers

Limitations

While we strive for accessibility, some areas of our website may not yet meet all accessibility standards. We are actively working to identify and address any issues.

Feedback

Your feedback helps us improve accessibility. If you encounter any barriers, please contact us:

AA Revenue Cycle

📧 Email: AArevenuecycle@outlook.com

📞 Phone: 305-335-8695

Please include the page URL, description of the accessibility issue, and your contact information. We will make reasonable efforts to respond and resolve the issue promptly.

Commitment

AA Revenue Cycle is dedicated to providing an inclusive experience for all website visitors. We review accessibility practices regularly and make ongoing updates to enhance usability and compliance.

This statement is provided in accordance with applicable accessibility laws and guidelines, including the Americans with Disabilities Act (ADA).

 

AA Revenue Cycle is committed to ensuring accessibility for people with disabilities. We are continually improving the user experience for everyone and applying the relevant accessibility standards.



Florida-Specific Terms & Conditions

 

Effective Date: 01/01/2026

Terms and Conditions – AA Revenue Cycle (Florida)

 

Welcome to the AA Revenue Cycle website (“Website”).

By accessing or using this Website, you agree to these Terms and Conditions. If you do not agree, please do not use this Website.

1. Use of Website

This Website is provided for general informational purposes only. Use of this Website does not create a client, business, or professional relationship between you and AA Revenue Cycle.

2. Services Disclaimer

AA Revenue Cycle provides medical billing and revenue cycle management services to healthcare providers in Florida and nationally. Information on this Website does not constitute legal, medical, or financial advice. Services are provided only under a separate written agreement.​

3. No Submission of PHI via Website

Do not submit Protected Health Information (PHI) through website forms or email. AA Revenue Cycle is not responsible for PHI submitted outside a formal service agreement.

4. Intellectual Property

​All content on this Website, including text, graphics, logos, and designs, is the property of AA Revenue Cycle and may not be copied or used without written permission.

5. Third-Party Links

This Website may contain links to external websites. AA Revenue Cycle is not responsible for the content, privacy practices, or security of third-party sites.

6. Limitation of Liability

Under Florida law, AA Revenue Cycle is not liable for any damages arising from:Website access or useReliance on Website contentWebsite interruptions or errorsUse of the Website is at your own risk.

7. Indemnification

You agree to indemnify AA Revenue Cycle against claims, damages, or losses arising from your use of the Website or violation of these Terms.

​8. Governing Law

​These Terms are governed by Florida law, without regard to conflict of law principles. Any legal actions shall be filed in the appropriate court in Florida.

9. Changes to Terms

AA Revenue Cycle may update these Terms at any time. Continued use constitutes acceptance of the revised Terms.10.

 

Contact

AA Revenue Cycle

📧 Email: info@aarevenuecycle.com

📞 Phone: 305-335-8695

HIPAA Notice of Privacy Practices (NOPP)

 

AA Revenue Cycle – HIPAA Privacy Practices

Effective Date: 01/01/2026

1. Our Privacy Commitment

AA Revenue Cycle is committed to protecting your PHI in compliance with HIPAA. This Notice explains how we may use and disclose PHI in the course of providing medical billing and revenue cycle services

2. How We Use PHI

We may use or disclose PHI for:

  • Performing billing and revenue cycle services for our clients

  • Communicating with clients regarding claims, reimbursements, or payments

  • Compliance with legal or regulatory requirements

  • Business operations including audits, quality assessment, and data security

3. Your Rights Regarding PHI

You have the right to:

  • Request access to your PHI

  • Request correction or amendment of PHI

  • Receive a copy of disclosures of PHI

  • Request restrictions on certain uses or disclosures

  • Request confidential communications

To exercise these rights, contact:

AA Revenue Cycle

📧 Email: aarevenuecycle@outlook.com

📞 Phone: 305-335-8695

4. Safeguards

​AA Revenue Cycle implements reasonable administrative, technical, and physical safeguards to protect PHI from unauthorized access, disclosure, or misuse.

5. Complaints

You may file a complaint regarding privacy practices with AA Revenue Cycle or the U.S. Department of Health & Human Services (HHS) Office for Civil Rights. Filing a complaint will not affect your service.

6. PHI Submission Warning

Do not submit PHI via public website forms or unsecured email. Only submit PHI through secure, HIPAA-compliant channels outlined in your service agreement.

 

Business Associate Agreement (BAA) Notice

AA Revenue Cycle acts as a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA).

We may receive, create, maintain, or transmit Protected Health Information (PHI) solely for the purpose of providing medical billing and revenue cycle management services.

As a Business Associate, we:

Use PHI only as permitted by HIPAA and client agreements

  • Maintain administrative, technical, and physical safeguards

  • Report breaches as required by law

  • Ensure subcontractors comply with HIPAA

⚠ A signed BAA is required before any PHI is exchanged.

PHI should never be submitted through public website forms.